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Updated: 08/01/2003

The Chinese Embassy and Consulates authenticate documents which are executed in the United States and will be used in China. Type of documents include: birth/death certificates, power of attorney, marriage certificates, diplomas, adoption application papers, business license, etc. Authentication is also called certification or legalization sometimes.

  1. Sign before a notary public.
  2. Certified  by the Secretary of the State Office of the state where the document is executed.

  3. *Some states require the notarized document to be sent to the notary public's county clerk for verification before presenting to the Office of Secretary of State. Please contact Secretary of State Office of the state where your document is executed for details.
    **Certain government or court document can be certified directly by the Office of Secretary of State, like Court Decree, Marriage License, Birth Certificate, etc. Please contact Secretary of State Office of the state where your document is executed for details.

  4. Certified by the relevant Consulate General. You must apply to the correct Consulate General which holds consular jurisdiction over your area of residence. The Consular District of the Chinese Consulate General in Houston covers: Alabama, Arkansas, Flordia, Georgia, Louisiana, Mississippi, Oklahoma, Texas. Only documents certified by the Secretaries of State Office of the above listed 8 states (Click Here for Their Contact Information) can be certified by the Chinese Consulate General in Houston. 

Documents to be included with applications:

  1. One Authentication Application Form (G1). The form must be completed and signed by the applicant himself.
  2. Photocopy of the applicant's passport.
  3. The original of the documents to be authenticated. For documents related to property, business or commercial use, a complete photocopy of all pages of the original documents must be enclosed. For all other documents, please enclose the photocopy of the pages with seal and signature of notary public and all other certification agencies/officers.
  4. Photocopy of Articles of Incorporation, if the document to be authenticated is a corporate or company document.
Fees and processing time

Category Fee
Civil documents, e.g. Adoption, power of attorney, marriage, birth/death, kinship certificate, etc. $20.00
Property or Commercial documents, e.g. Business license, labor agreement, inheritance, property transfer, etc. $40.00

  • For mail service, an additional 5 dollars PER PACKAGE for handling will be charged. Make sure you read the Mail Application Instructions.
  • The regular processing time is 4 working days. For express service, additional fees of $30 for 1 working day processing, or $20 for 2-3 working days processing will be charged.
  • Please pay by Money Order, Cashier's Check, Company Check or Cash. Personal checks are not acceptable. Please make the check or money order payable to Chinese Embassy or Chinese Consulate.

  • Contact Information of the Secretaries of State of
    (For Reference Only, Subject to Change)

    Office of the Secretary of State
    Authentication Section
    State Capitol, Room E-204
    600 Dexter Ave.
    Montgomery AL 36104
    Tel: 334-242-7210

    Office of Secretary of State
    Corporations Division or Elections Division
    State Capitol, Little Rock AR 72201
    Tel: 501-682-1010

    Department of State
    Division of Corporations/Apostille Certification
    P.O. Box 6327
    Tallahassee, FL 32314
    Tel: 850-245-6945

    Office of Secretary of State
    Elections Division, Suite 1104 - West Tower
    2 Martin Luther King Jr.Drive SE
    Atlanta GA 30334
    Tel: 404-656-2871

    Office of Secretary of State
    Commissions Division
    P.O. Box 94125
    Baton Rouge, LA 70804

    Office of Secretary of State
    P.O. Box 136
    Jackson, MS 39205

    Office of Secretary of State
    P.O. Box 53390
    Oklahoma City, OK 73152

    Different address applies to different application
    Please call or visit web site for detailed information
    Tel: 512-463-5705/5650/5578
Tel: 512-463-5705/5650/5578